Special Events Program Coverage Receipt

CFSA’s Special Events coverage is available for purchase by special events operators and exhibitors at the California fairground at which an event is being held.

Is your fairground hosting a special event? When the promoter of an interim event planned for your fairgrounds needs liability coverage, offer the Special Events coverage provided by California Fair Services Authority (CFSA). Our rates are competitive and you can’t beat the convenience – you can sign them up at your fair, right on the spot.

Remember, if the covered special events operator has separate exhibitors, a security company or anyone else in addition to themselves, the operator must require proof of liability insurance for each attending person or group.

How to Fill Out a Special Events Coverage Receipt
If your fair runs low on pre-printed forms, you may use the online Special Events Receipt form. Depending on your computer’s software, you may be able to fill the form in online and then print it out copies  for distribution.

Here’s the Evidence of Coverage for the lessee. Note: You’ll need Adobe Acrobat Reader to access the pdf forms. You can download Reader for free from the Adobe website.

To replenish your supply of pre-printed forms, please contact Lianne Lewellen at (916) 263-6145 or at llewellen@cfsa.org.

1. Determine the coverage rate from the Special Events Rate Card here or in your Red Book (Claims and Loss Reporting Guide), under General Liability, Tab 4. You may also call Lianne Lewellen at CFSA, (916) 263-6145, during regular business hours for immediate information about special rates, classifications, or if you have a question.

2. Collect the required fee from the lessee in the form of a money order, cashier’s check or certified check, payable to CFSA. Business or personal checks can be accepted; however, if the check is returned to CFSA due to insufficient funds, your fair will be invoiced for the amount of the check plus any associated bank fees.

3. Issue copy 1 (white) of the Special Events Coverage Receipt to the lessee. An Evidence of Coverage is on the reverse side of the pre-printed receipt for the lessee’s information.

4. Attach copy 2 (canary yellow) to your fair’s copy of the contract or rental agreement as proof of coverage.

5. Send payment along with copies 3 and 4 (pink and goldenrod) of the receipt to CFSA at least a week before the covered event. Late payments should be called in to Lianne Lewellen, (916) 263-6145, for a Control Number.

Please send your receipt(s) to:
California Fair Services Authority
Attn: Special Events
1776 Tribute Road, Suite 100
Sacramento, CA 95815

6. CFSA will stamp copy 4 (goldenrod) with the date it was received and return it to your fair for your records.

In addition –

  • At the end of each quarter, a processing reimbursement of 5 percent of your net receipts collected will be returned to you by CFSA. This reimbursement is designed to help cover fair staff time spent by promoting the coverage and handling the paperwork.
  • Beginning January 2015, fairs not participating in both the CFSA Workers’ Compensation and General Liability pools will be assessed a 5% Special Events Program administration fee.
  • Requests from fairs for refunds on cancelled events will be refunded only if requested in writing on fair letterhead.
  • If a processing fee is charged to the vendor by the fair for participating in this program, said fee must be disclosed as a separate charge. This procedure is discouraged, as it tends to make our rates non-competitive.