General Liability Fair Contract Review Service

Have you heard? CFSA’s Contract Review Service won a 2019 EAGLE Award from CSAC EIA.  Here’s more about the award.

Fairs required to participate in the Contract Review Service:
All General Liability pool program member fairs are required to submit copies of all non-hazardous contracts over $15,000 to CFSA’s risk analyst for review.

CFSA also reviews all hazardous contracts for District Agricultural Association fairs (DAAs) – pool members and nonmembers (no matter what the dollar amount) – through a contract with the California Department of Food and Agriculture.

In addition, any contract, regardless of dollar amount or type, with indemnification language changes, must also be sent to CFSA for review.

Why is CFSA always reminding the fairs to submit their contracts and certificates of insurance?

Because certificates of insurance that meet CFSA’s insurance requirements protect your fair! And, if your fair is a member of CFSA’s General Liability pool program, the certificates also protect the pool and help keep annual fees down.

When a certificate does not meet CFSA’s insurance requirements, we will work on your behalf to correct the incomplete or missing information. Then, should an incident occur on your grounds during an event, the liability shifts to the event’s insurance carrier rather than to your fair or, for pool members, to the General Liability pool.

How to participate: The review process is easy. Simply email or fax Mario Castagnola – copies of all applicable lease agreements and contracts before they go into effect. Mario will then review the certificates’ language and liability limits to ensure that they meet our insurance requirements. If he discovers missing or incomplete information, he will have it corrected for you by working directly with the named insurance company. Please email your lease agreements and contracts to Mario at mcastagnola@cfsa.org or fax them to him at (916) 263-6159.

Online insurance resources available to General Liability program participants. To open a document, click on the document title:

  • CFSA Insurance Requirements: Updated in 2018, this document provides detailed information about the insurance requirements for fairground contractors/facility renters wishing to do business on a pool participant’s fairgrounds.
  • Contract Review Procedures for Fairs:  This document provides information about the types of contracts General Liability pool participating fairs must submit to CFSA for review and approval before an event takes place.
  • Hazardous and Non-Hazardous Activities and Events List: This list identifies hazardous and non-hazardous fairground activities and events along with the minimum general liability limit for each.  

If you have any questions about the review process, please contact Mario using the contact information below.

By the numbers: In 2018, California Fair Services Authority (CFSA) reviewed 3,455 fair contracts submitted to California’s fairs by vendors, contractors and others wishing to use fairground facilities for hazardous and/or nonhazardous activities and events. Of these, approximately 25% contained errors that CFSA caught and corrected. The most frequent error? Additional insured language not listed.

 If you have any questions about CFSA’s contract review service, please contact Mario Castagnola, CFSA risk analyst, mcastagnola@cfsa.org or (916) 263-6145.